Operations Assistant

Note: This job is for Indeed Flex, but will take place at a client's worksite.

Job Title: Administrative Assistant
Pay Rate: $19/hour
Shift: Tuesday - Saturday, 6:30 pm - 2:30 am
Location: Romeoville, IL

Indeed Flex is hiring an Administrative Assistant to support fleet operations for our logistics client. This role is perfect for someone highly organized, proactive, and passionate about keeping things running behind the scenes. If you have a knack for spreadsheets, compliance, and vendor coordination—we want to hear from you!

Why You’ll Love Working with Indeed Flex:

• Same Day Pay: Get paid instantly after your shift!
• Comprehensive Benefits: Health, dental, vision, and life insurance coverage.
• Referral Bonus: Earn extra cash by referring friends—ask us how!
• Opportunities for Full-Time Hire: Showcase your skills and get hired permanently.
• Be Part of Something Bigger: Join a team that keeps supply chains moving and operations smooth.

What You’ll Be Doing:

• Handle daily administration of fleet maintenance records and invoices.
• Ensure compliance with regulatory requirements across fleet operations.
• Maintain up-to-date fleet files and costing sheets.
• Follow up with facilities on maintenance issues and invoice status.
• Manage incoming calls and perform accurate data entry and file management.
• Collaborate with vendors, facility GMs, Fleet, and Corporate Accounts Payable teams.
• Support the company’s safety-first culture by following all policies and procedures.

What You’ll Need to Succeed:

• Minimum 2 years of administrative or clerical experience (Fleet experience preferred).
• High School Diploma or GED required.
• Strong communication skills—both written and verbal.
• Excellent organizational skills with strong attention to detail.
• High proficiency in Microsoft Office: Word, Excel, and Outlook.
• Strong 10-key and data entry skills.
• Ability to handle confidential information with integrity.
• Problem-solving mindset with the ability to work through standardized processes.

#OT-ADMIN-IL

Equal Opportunities and Accommodations Statement

Indeed Flex is a proud equal opportunity employer. We are deeply committed to building a workplace and global community where inclusion is not only valued, but prioritized. We are committed to creating an environment where all employees feel included and have a strong sense of belonging. All qualified applicants will be considered for employment without regard to race, color, religion, gender, gender identity or expression, family/marital status, refugee or immigration status, sexual orientation, national origin, genetics, neuro-diversity, disability, age, veteran status, or any other non-merit based or legally protected grounds. We encourage people from all backgrounds to apply and join us in choosing work that fits your lifestyle with Indeed Flex. Indeed Flex is committed to providing reasonable accommodations to qualified individuals with disabilities in the employment application process. To request an accommodation, please contact the U.S. Flexer HR team at [email protected]

Fair Chance Hiring

We value diverse experiences, including those who have had prior contact with the criminal legal system. Indeed Flex is committed to providing individuals with criminal records, including formerly incarcerated individuals and individuals with arrest or conviction records, a fair chance at employment.